---
title: "Paid community calculator: profit, break even and churn"
description: "Paid community calculator: break even members, members for your profit target, churn replacement, LTV and how many WhatsApp groups you need."
featured_image: "https://9bot.com.br/wp-content/uploads/2026/10/paycalc-en-paid-community-calculator.webp"
url: "https://9bot.com.br/en/paid-community-calculator/"
date_modified: "2026-10-30T17:47:50+00:00"
last_updated: "2026-10-30T17:47:50+00:00"
---

# Paid community calculator: profit, break even and churn

Before you open a paid community, use a paid community calculator to know how many members cover your costs, how many deliver the profit you want and how many must join every month just to replace those who leave. The calculator below answers that with your numbers: price, fees, fixed costs, team hours and churn.

ProfitBreak evenChurn

Reading time: 8 min

## In this article

1. [How to tell if a paid community is profitable](#answer)
2. [The formulas, one by one](#formulas)
3. [Paid community profit calculator](#calculator)
4. [Why churn sets the size of your operation](#churn)
5. [Levers to improve the result](#levers)
6. [9bot cost in the math](#cost)
7. [Read also](#artigos-relacionados)
8. [Frequently asked questions](#faq)

## How it works in practice

Without a bot, the paid community piles up join requests, a rival group link, expiry questions and manual renewal chasing. With 9bot, the join is approved, the link is removed with a strike, .menu answers and the expiry notice goes out at 9 am.

Without a bot, the paid community piles up join requests, a rival group link, expiry questions and manual renewal chasing. With 9bot, the join is approved, the link is removed with a strike, .menu answers and the expiry notice goes out at 9 am.

## How to tell if a paid community is profitable

**Direct answer:** subtract the payment fee and the variable cost per member from the monthly price. The result is the contribution margin. Divide the month's fixed costs, including team hours, by that margin to get break even members. Add your target profit to fixed costs to get the member target.

If the question is which platform leaves more net revenue, use the comparison in [paid WhatsApp community](https://9bot.com.br/en/whatsapp-vs-skool-paid-community/). This article models the whole operation, with team and churn.

## The formulas, one by one

Every calculator output comes from these formulas. None of the numbers are estimates from us.

| Output | Formula |
| --- | --- |
| Net per member | Price × (1 − fee) |
| Contribution margin | Net − variable cost |
| Fixed monthly cost | Tools + team hours × cost per hour |
| Break even | Fixed cost ÷ margin, rounded up |
| Members for target | (Fixed cost + target profit) ÷ margin |
| Churn replacement | Members × monthly churn |
| Average lifetime | 1 ÷ monthly churn |
| LTV | Margin ÷ monthly churn |
| Groups needed | Members for target ÷ 1,024 |

![Reports that show the return on your communities](https://9bot.com.br/wp-content/uploads/2026/10/Reports-that-show-the-return-on-your-communities-EN.gif)[](https://wa.me/9bot.com.br)

## Paid community profit calculator

Replace the example values with yours. Results update as you type.

Monthly price per memberPayment fee (%)Variable cost per member per monthTools per month (bot, checkout, member area)Team hours per monthTeam cost per hourTarget monthly profitMonthly churn (%)Paying members today

Net per member**…**

Contribution margin per member**…**

Fixed monthly cost**…**

Break even members**…**

Members for target profit**…**

Monthly profit with today's members**…**

New members per month just to replace churn**…**

Average lifetime (months)**…**

Lifetime contribution per member (LTV)**…**

Groups needed for target profit**…**

Starting values are examples for you to replace with your own. The tools field starts with the 9bot price after the first 3 months; add the other tools you use. Each WhatsApp group holds up to 1,024 participants.

## Why churn sets the size of your operation

With 8% monthly churn, a 500 member community needs 40 new members a month just to stay the same size. That is a worked example, not a market average. Cutting churn is often cheaper than adding acquisition: warn before expiry, deliver one fixed piece of content per week and track inactive members (7 days) in Reports.

9bot Time Based Access Control warns before removing those who did not renew, with exceptions for admins and the whitelist. See also [how to make money with a WhatsApp group](https://9bot.com.br/en/make-money-whatsapp-group/) and [WhatsApp subscription clubs](https://9bot.com.br/en/whatsapp-membership-club/).

## Levers to improve the result

| Lever | Effect on the math | How |
| --- | --- | --- |
| Raise the price | Higher margin, lower break even | Access tiers with different benefits |
| Annual plan | Lower effective monthly churn | Time based access with a 12 month period |
| Fewer manual hours | Lower fixed cost | Automatic welcome, commands, moderation and scheduling |
| Expiry notice | Lower churn | Time Based Access Control with warning |
| Weekly fixed content | Helps retention | Recurring schedule |

To set up access tiers, see [WhatsApp VIP group](https://9bot.com.br/en/paid-whatsapp-group/). For course communities, see [student community and retention](https://9bot.com.br/en/whatsapp-student-community-retention/).

![Strategic decisions based on your communities' real engagement](https://9bot.com.br/wp-content/uploads/2026/10/Strategic-decisions-based-on-your-communities-real-engagement-EN.gif)[](https://wa.me/9bot.com.br)

## 9bot cost in the math

The paid plan has a 7 day trial. Use the value below in the tools field.

9bot cost per month

Months 1 to 3US$35

From month 4US$70

Source: 9bot paid plan prices on 30/10/2026. Coupon FIRST9 at checkout.

## Read also

- [Paid WhatsApp community: platforms and revenue](https://9bot.com.br/en/whatsapp-vs-skool-paid-community/)
- [How to make money with a WhatsApp group](https://9bot.com.br/en/make-money-whatsapp-group/)
- [WhatsApp VIP group](https://9bot.com.br/en/paid-whatsapp-group/)
- [WhatsApp subscription clubs](https://9bot.com.br/en/whatsapp-membership-club/)
- [Student community: retention and completion](https://9bot.com.br/en/whatsapp-student-community-retention/)

## Frequently asked questions

How many members does a paid community need to be profitable?

Divide fixed monthly cost by the contribution margin per member. The calculator does it with your numbers.

What is churn in a paid community?

The percentage of paying members who cancel or do not renew each month.

How do I include team hours?

Enter hours per month and cost per hour. The calculator adds them to fixed cost.

How many members fit per group?

Up to 1,024 per WhatsApp group. The calculator shows how many groups the target needs.

How much does 9bot cost?

Paid plan with a 7 day trial: US$35 per month for the first 3 months and US$70 after that, with coupon FIRST9.

## Automate your paid community with 9bot

Today 326 customers worldwide use 9bot to run groups and communities. Paid plan with a 7 day trial: US$35 per month for the first 3 months and US$70 after that, with coupon FIRST9.

[Start the 7 day trial](https://9bot.com.br/en/start-now/)[Book a personalized demo](https://wa.me/9bot.com.br)

## Sitemap

See the full [sitemap](https://9bot.com.br/sitemap.md) for all pages, and the [glossary](https://9bot.com.br/glossary/) for 9bot terms.