How to Automatically Filter Links & Files on WhatsApp

Why automatic link and file filtering makes a difference

Anyone who manages a WhatsApp community knows how frustrating it is: as soon as the group grows, bad actors start spreading phishing links, invitations to competing groups, malware, and suspicious files.

This spam destroys the community's trust. Members begin silencing or leaving the group because they feel exposed or simply tired of the noise. Moreover, manual moderation is impossible, as administrators cannot watch the chat 24/7.

Automatic protection of links and attachments solves the problem immediately: it intercepts and deletes unwanted content the millisecond it is posted, maintaining order without requiring administrators to monitor their screens continuously.

The problem in practice

In open or large-scale groups (such as news portals or customer communities), sharing suspicious links or files is the fastest way to compromise everyone's security. Redirections to viruses, scams, and financial fraud heavily damage your brand's credibility.

Without an active filter, a single wrong click from an unsuspecting member can trigger a security crisis. Surgically blocking dangerous file formats and restricting generic links ensures that only legitimate, safe conversations thrive.

What you will configure

By the end of this tutorial, you will have:

• An active Link Filter (Anti-Link) with a whitelist of approved domains (e.g., your website and social media).
• A complete block on sensitive or potentially dangerous files (such as executable documents).
• Automated progressive warnings (strike system) for repeat offenders.
• A practical test to confirm that the moderation is operating on the correct group.

Before you begin

• A WhatsApp group connected to 9bot.
• Access to the 9bot Dashboard.
• The correct group selected in the Groups tab.
• Admin permissions granted to the 9bot in WhatsApp settings.
• A list of trusted websites that your group can share (whitelist).

Step-by-step in the Dashboard

Step 1: Select the right group

1. Access the 9bot Dashboard.
2. Click on the Groups menu.
3. Select the community where you want to apply the filtering rules.

Quick Checkpoint: Make sure the bot has the "Bot admin" tag active in the groups list. Without admin permissions on WhatsApp, 9bot will not be able to delete messages or remove abusive users.

Step 2: Configure Link Moderation

1. Go to Automations.
2. Locate and click configure on Link Moderation (or Configure Anti-Link modal).
3. Enable the feature and choose the desired action (e.g., "Delete message" or "Remove member").

Quick Checkpoint: If your group relies on sharing social media links, enable the "Allow social media links" option to prevent legitimate Instagram or LinkedIn profiles from being deleted by mistake.

Automations > Link Moderation tab in the 9bot Dashboard.

Step 3: Define the Whitelist and File Blocking

1. In the allowed links Whitelist field, enter your company's domain (e.g., `yourwebsite.com`) and other approved sites.
2. In the documents and files blocking area, check the option to restrict dangerous uploads or enable "Text-only mode" if the group is strictly for text conversations.
3. Configure a custom warning message that 9bot will send to the group whenever it deletes a forbidden link.

Step 4: Connect to the Strike System and Reports

1. Go to the Moderation menu and enable the Strike System.
2. Set sending a forbidden link to trigger 1 strike, and set the progressive penalty (e.g., 3 strikes result in automatic removal).
3. Save the settings and track the results under the Reports > Moderation tab to identify the main rule-breakers.

Quick Checkpoint: Don't forget to click save at the bottom of the page. An unsaved change will leave your old group rules running.

Moderation > Strike System tab in the 9bot Dashboard.

How it works in practice

Think of the 9bot filter as the smart lobby receptionist of a secure corporate building.

If a visitor arrives carrying unsolicited advertising flyers (spam) or suspicious packages that could pose a risk, the receptionist stops them at the entrance. However, if a visitor shows an authorized partner company ID (whitelist), they pass through with no issues.

This way, the building remains busy and productive, but completely free of disruptions and security hazards.

Secure group checklist

• Anti-Link filter enabled and configured to delete forbidden messages immediately.
• Brand domains added to the allowed links whitelist.
• Strike System active to educate and penalize repeat offenders fairly.
• Direct warning message configured with a helpful tone, pointing users to the rules.
• Moderation report reviewed weekly to refine restricted words and links.

Test it now in your group

1. Enter the group using a secondary test account (that does not have admin rights).
2. Attempt to send a forbidden link (e.g., `randomwebsite.com`).
3. Confirm that the 9bot deletes the message immediately and sends the configured warning.
4. Try sending a link from your whitelist and check that it goes through without being deleted.

Read also

Frequently asked questions